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Financial Aid Satisfactory Academic Progress Policy

All students, whether in bachelor or associate degree programs, who wish to receive Federal Financial Aid while attending Glenville State College, must meet all of the requirements of this policy. Compliance with these standards will be measured each semester on all enrolled students. Students will be notified and permitted one semester of financial aid probation. If the student is not meeting the requirements of this policy at the end of the probation semester, then he/she will be placed on financial aid suspension. This policy is separate and distinct from the Academic Probation and Suspension Policy. The funds affected by the policy are Federal Pell Grant, Federal Supplemental Education Opportunity Grant, Federal College Work Study, Federal Direct Loan, West Virginia Higher Education Grant, and Higher Education Adult Part-Time Student Grant. Some outside agencies also award monies under these guidelines.

1. Qualitative Standards

   1. All students must maintain minimum cumulative grade-point average. This is based upon the number of cumulative attempted hours, including transfer hours, as recorded in the Office of the Registrar.

      Hours Attempted	Overall Grade Point Average
      00-42 hours.................................1.50 GPA
      43-60 hours.................................1.80 GPA
      61 hours and above........................2.00 GPA

2. Quantative Standards
   1. The ratio of total hours passed to total hours enrolled must be 2/3 or more. Total hours passed will include courses for which a student received a grade of "A," "B," "C," "D," or "CR." The total hours enrolled will include all courses in which a student began enrollment. These will include all courses in which a student passed, failed, received an incomplete grade, withdrew, audited, or repeated and non-credit remedial hours. This total may differ from the number of hours attempted as recorded by the Office of the Registrar and will be calculated from the students’ original Glenville State College billing hours.
      
      

   2. Total hours cannot exceed 1.5 times the maximum hours required for graduation. The total hours enrolled for a student pursuing a bachelor degree shall not exceed 192 hours, which is 1.5 times 128 hours and is the minimum number of hours required to complete a baccalaureate degree.

      The total hours enrolled for a student pursuing an associate degree shall not exceed 103 hours, which is 1.5 times the number of hours required for the longest associate degree programs.

      A student may complete an associate degree program and then enroll in a bachelor degree program and total hours will include all hours from the associate degree program.

3. Compliance and Appeals

   1. The Financial Aid Administrator shall notify a student who is found to be in non-compliance with these standards that he or she is on financial aid suspension and no longer eligible for federal financial aid, including loans. To be removed from financial aid suspension, a student may attend GSC at his own expense, provided he is eligible academically, until the minimum grade point average or ratio of hours passed is reached. However, simply paying for one’s classes or not attending college will not affect a student’s financial aid satisfactory academic progress standing but may be considered during an appeal if other extenuating circumstances exist.

      Students may appeal their financial aid suspension by submitting a letter explaining the circumstances and the Financial Aid Satisfactory Academic Progress Appeal Form with relevant documentation to the Financial Aid Appeals Committee c/o Financial Aid Office. Appeals may be based on: (1) The death of an immediate family member; (2) A documented injury or illness of the student; (3) Other mitigating circumstances beyond the student’s control; 4) The student has audit hours (unless the student switched from "credit" to "audit" or received an "audit-non complete" report; or 5) The student’s major degree program require more hours then listed above. Appeals should be submitted as soon as possible and no later than two weeks before the beginning of the next term for prompt consideration. When possible, a written or electronic response will be provided within ten working days of receipt of the appeal letter. Appeal requests that are denied by the Committee may be appealed in writing to the President’s Office within five working days of receipt of such notice. Copies of correspondence sent to the President’s Office must also be sent to the Financial Aid Office. A reply to this appeal will be provided, when possible, within ten working days. Appeals that are not approved are eligible to be resubmitted to the Committee after one semester if changes in the situation have occurred. Click here for the form:
      Satisfactory Academic Progress Form